@braden @lpm0073 @Andres.Aulasneo @gabor @keithgg @regis @jhony_avella @Felipe To accelerate a bit the process, should we do a synchronous meeting, with the goal of deciding on the definition of a shared project scope for this, that we would all agree to adopt and maintain together?
Here is a poll to find a time to do this – if you would like to participate, please add your availability 
Try to select the maximum amount of slots, to help to find a common time:
The results will be there.
hello all, apologies to all for my absence. I’ve been down with COVID for the last couple of weeks, but feeling better now
@antoviaque great idea! I just added my availability.
Thank you for filling the availability poll! 
It looks like we have two slots where everyone who has answered is available – let’s do July 26th at 16:00UTC? That’s right after the contributors meetup.
Zoom URL to join: Launch Meeting - Zoom
See you there!
To follow-up on the latest meeting, should we plan a new one for 16th of August?
cc: @Felipe @antoviaque @lpm0073
Thanks to those who have attended this meeting. It was really nice to see everyone, and the conversation was fruitful!
@MoisesGonzalezS @Neo @gabor @jhony_avella @Felipe @braden @Andres.Aulasneo @lpm0073 @keithgg @antoviaque
Resulting from the discussions:
00:07:40 Felipe Montoya: Miro | Online Whiteboard for Visual Collaboration
00:44:23 jhony: GitHub - eduNEXT/drydock
00:53:12 Gábor Boros: libdjango/templates · main · opencraft / Operations / OpenCraft Helm Charts · GitLab
We should definitely plan for a follow-up meeting – but maybe after we have completed the async steps decided during the meeting, and done at least one async pass of review on the document that will result from it? Synchronous meetings can be useful to resolve discussions that take a lot of back & forth – but for meetings to be useful there should be work & async discussions between them?
@Felipe @braden When do you think you will get a first draft up for review?
The inmediate next step was actually on me. Here is un update:
After our meeting I started my helm investigation enthusiastically and I think I have reached a point where its clear that writing helm charts for the openedx project is something that we at edunext would be very interested in.
Now, I suppose that we can write some plan together @braden. I’d use this place to leave some ideas that I think would be ideal to tackle or general concerns I have.
For the project
The community politics
Learning from the configuration project
Best practices
I’ll be happy to work sync or async in the next step.
@Felipe That’s great! I’ll ping you early next week and we can start writing up the plan
FYI, the plan for this is being formalized in OEP-59:
@braden @lpm0073 @Andres.Aulasneo @gabor @keithgg @regis @jhony_avella @Felipe @MoisesGonzalezS @Neo
To follow-up on the discussions in OEP-59: Deploying Open edX on Kubernetes Using Helm by bradenmacdonald · Pull Request #372 · openedx/open-edx-proposals · GitHub and get everyone up to date, would it be useful to schedule a follow-up to our last synchronous meeting? When we meet it also usually boosts the progress and decision-making, too
And also, discussing with @Kelly_Buchanan this week we realized that there isn’t currently a good community working group to discuss this type of collaboration, and many other DevOps topics. The closest is the build-test-release working group, but it has its hands very full with managing the releases, and is understandably focused on it.
Maybe our current group could be a good starting point for a more general DevOps working group? From past experiences in other areas of Open edX, having regular meetings helps to find ways to collaborate more, and keep the momentum of initiatives going. It could also help liaising more with people from DevOps at 2U, which was what prompted this realization in the discussion with @Kelly_Buchanan – as 2U doesn’t use at all the named releases, the build-test-release discussions are often pretty far from their concerns.
Count me in the meeting! 
I would like to attend the meetings of that DevOps working group in the future. Thanks.
Sounds good, I’m up for a meeting. The real question is though, who will organize it?
BTW as a status update: I am currently doing some prototyping with Helm and Tutor and hope to have some interesting findings to share in the coming weeks
A follow-up meeting sounds good. I’ll do the legwork and set it up.
We last had the meeting on Tuesday 26 July at 4pm UTC. Can we do the same this time and have it on the 22nd of November? I figure next week would be too short notice for most folks.
Or shall we do a whenisgood poll again?
I’m OK with the proposed schedule
There is already the Product Working Group happening at that time - could we do 1h earlier, ie 2022-11-22T15:00:00Z→2022-11-22T16:00:00Z? If that doesn’t work for some of us either, I’ll create a poll to find a time.
In the meantime, I’ll send a tentative invite to everyone, to make sure everyone is aware and has it on our calendars. For anyone who doesn’t get the invite, just ask me or anyone else from this thread to add you – or join directly at https://us02web.zoom.us/j/84300773265?pwd=bU5pSnBJZXpUNElzOHNDZEVWOW9mQT09
Can you send me an invite @antoviaque? I’m interested in joining the meeting.
following up, the Cookiecutter has been supporting multiple open edx instances for a while now. apologies for not having followed up sooner. there were a variety of challenges to this, all of which have been overcome at this point. the release notes are the best record of things we ran into along the way and how we addressed each.
@lpm0073 Thanks for the update, really cool tool. Seems the whole design is based on AWS，is it possible to extend the framework to work on other cloud?